Overview
No browser, no app? Forward PDF attachments to OkraPDF by email. We’ll process them automatically and add them to your library.Works from any device. Forward from your phone, tablet, or any email client.
How It Works
1
Forward the Email
Forward any email with PDF attachments to your personal ingest address
2
Receive Acknowledgment
You’ll get an instant confirmation that we received your documents
3
Processing
OCR and extraction run automatically (10-30 seconds for most documents)
4
Ready to Use
Documents appear in your OkraPDF library, fully processed
Your Personal Ingest Address
Every OkraPDF account has a unique ingest email address:What Gets Processed
| Attachment Type | Support |
|---|---|
| PDF files | Full support |
| Images (PNG, JPG) | Converted and OCR’d |
| Multiple attachments | All processed |
Non-PDF, non-image attachments are ignored. The email body text is not imported.
Confirmation Emails
After forwarding, you’ll receive:- Acknowledgment — Immediate confirmation we received your email
- Success notification — When processing completes, with links to your documents
- Error notification — If any attachments fail, with details on what went wrong
Use Cases
Mobile Capture
Mobile Capture
Receive a PDF on your phone? Forward it to OkraPDF without switching apps.
Receipts & Invoices
Receipts & Invoices
Set up email rules to auto-forward receipts from vendors to your ingest address.
Team Workflows
Team Workflows
Share your ingest address with team members who need to contribute documents.
Scanner Integration
Scanner Integration
Configure your office scanner to email scans directly to OkraPDF.
Email Rules
Automate imports by setting up email rules in Gmail, Outlook, or your email client:- Gmail
- Outlook
- Open Gmail Settings > Filters
- Create filter:
from:[email protected] has:attachment - Action: Forward to your ingest address
Troubleshooting
No confirmation email
No confirmation email
- Check your spam folder
- Verify you sent to the correct ingest address
- Ensure attachments are under 25MB each
Documents not appearing
Documents not appearing
Processing can take up to 2 minutes for large documents. If still missing:
- Check for an error notification email
- Verify the attachment was a supported format
Partial imports
Partial imports
If some attachments fail, you’ll receive an error email listing which ones and why.
Limits
| Limit | Value |
|---|---|
| Max attachment size | 25 MB per file |
| Max attachments per email | 10 files |
| Supported formats | PDF, PNG, JPG, JPEG |
Security
- Unique address — Your ingest address is private to your account
- Encrypted transfer — All emails processed over TLS
- No email storage — We extract attachments and discard the email