> ## Documentation Index
> Fetch the complete documentation index at: https://docs.okrapdf.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Email Import

> Forward PDFs to OkraPDF via email for automatic processing

## Overview

No browser, no app? Forward PDF attachments to OkraPDF by email. We'll process them automatically and add them to your library.

<Frame>
  <video autoPlay muted loop playsInline controls className="w-full aspect-video" src="https://mintcdn.com/bogeybotllc/HSr9tJ3knU6UPrXi/images/email-forward.mp4?fit=max&auto=format&n=HSr9tJ3knU6UPrXi&q=85&s=f93deb9cab03e8988e930b6e75b4c509" data-path="images/email-forward.mp4" />
</Frame>

<Info>
  **Works from any device.** Forward from your phone, tablet, or any email client.
</Info>

## How It Works

```mermaid theme={null}
flowchart LR
    A[Your Email] --> B[Forward to<br/>ingest@okrapdf.com]
    B --> C[Attachments<br/>Extracted]
    C --> D[OCR<br/>Processing]
    D --> E[Your Library]
    E --> F[Confirmation<br/>Email]

    style A fill:#1e293b,color:#f8fafc,stroke:#475569
    style B fill:#FFE01B,color:#1e293b,stroke:#E6C800
    style C fill:#0ea5e9,color:#fff,stroke:#0284c7
    style D fill:#0ea5e9,color:#fff,stroke:#0284c7
    style E fill:#16a34a,color:#fff,stroke:#15803d
    style F fill:#16a34a,color:#fff,stroke:#15803d
```

<Steps>
  <Step title="Forward the Email">
    Forward any email with PDF attachments to your personal ingest address
  </Step>

  <Step title="Receive Acknowledgment">
    You'll get an instant confirmation that we received your documents
  </Step>

  <Step title="Processing">
    OCR and extraction run automatically (10-30 seconds for most documents)
  </Step>

  <Step title="Ready to Use">
    Documents appear in your OkraPDF library, fully processed
  </Step>
</Steps>

## Your Personal Ingest Address

Every OkraPDF account has a unique ingest email address:

```
your-id@ingest.okrapdf.com
```

Find your address in **Settings > Integrations > Email Import**.

<Warning>
  Keep your ingest address private. Anyone with this address can add documents to your library.
</Warning>

## What Gets Processed

| Attachment Type      | Support             |
| -------------------- | ------------------- |
| PDF files            | Full support        |
| Images (PNG, JPG)    | Converted and OCR'd |
| Multiple attachments | All processed       |

<Note>
  Non-PDF, non-image attachments are ignored. The email body text is not imported.
</Note>

## Confirmation Emails

After forwarding, you'll receive:

1. **Acknowledgment** — Immediate confirmation we received your email
2. **Success notification** — When processing completes, with links to your documents
3. **Error notification** — If any attachments fail, with details on what went wrong

## Use Cases

<AccordionGroup>
  <Accordion title="Mobile Capture" icon="mobile">
    Receive a PDF on your phone? Forward it to OkraPDF without switching apps.
  </Accordion>

  <Accordion title="Receipts & Invoices" icon="receipt">
    Set up email rules to auto-forward receipts from vendors to your ingest address.
  </Accordion>

  <Accordion title="Team Workflows" icon="users">
    Share your ingest address with team members who need to contribute documents.
  </Accordion>

  <Accordion title="Scanner Integration" icon="scanner">
    Configure your office scanner to email scans directly to OkraPDF.
  </Accordion>
</AccordionGroup>

## Email Rules

Automate imports by setting up email rules in Gmail, Outlook, or your email client:

<Tabs>
  <Tab title="Gmail">
    1. Open Gmail Settings > Filters
    2. Create filter: `from:invoices@vendor.com has:attachment`
    3. Action: Forward to your ingest address
  </Tab>

  <Tab title="Outlook">
    1. Rules > New Rule
    2. Condition: From specific sender + Has attachment
    3. Action: Forward to your ingest address
  </Tab>
</Tabs>

## Troubleshooting

<AccordionGroup>
  <Accordion title="No confirmation email">
    1. Check your spam folder
    2. Verify you sent to the correct ingest address
    3. Ensure attachments are under 25MB each
  </Accordion>

  <Accordion title="Documents not appearing">
    Processing can take up to 2 minutes for large documents. If still missing:

    1. Check for an error notification email
    2. Verify the attachment was a supported format
  </Accordion>

  <Accordion title="Partial imports">
    If some attachments fail, you'll receive an error email listing which ones and why.
  </Accordion>
</AccordionGroup>

## Limits

| Limit                     | Value               |
| ------------------------- | ------------------- |
| Max attachment size       | 25 MB per file      |
| Max attachments per email | 10 files            |
| Supported formats         | PDF, PNG, JPG, JPEG |

## Security

* **Unique address** — Your ingest address is private to your account
* **Encrypted transfer** — All emails processed over TLS
* **No email storage** — We extract attachments and discard the email

## Next Steps

<Card title="Chrome Extension" icon="chrome" href="/integrations/chrome-extension">
  Capture PDFs from your browser
</Card>